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  "description": "Microsoft 365 Archive now supports file-level archiving for SharePoint files, enabling cold storage with discoverability. Rolling out worldwide in July 2026, it is enabled by default for tenants with Microsoft 365 Archive. Admins can control scope, and archived files can be reactivated by users w...",
  "path": "/m365-message-center/message/mc1381114/",
  "publishedAt": "2026-06-06T00:00:02.000Z",
  "site": "https://blog.tophhie.cloud",
  "tags": [
    "477371",
    "Manage Microsoft 365 Archive | Microsoft 365 Archive | Microsoft 365 | Microsoft Learn"
  ],
  "textContent": "**[What and Why]**\n\nWe’re announcing the **General Availability** **of file-level archiving** in _Microsoft 365 Archive_. This new capability enables organizations to archive individual **SharePoint** files into a cold storage tier while keeping them discoverable. This feature complements the existing site-level archive experience and helps optimize storage costs while maintaining compliance and accessibility.\n\nThis message is associated with **Microsoft 365 Roadmap ID** 477371.\n\n**[Rollout Schedule]**\n\n**General Availability (Worldwide):** Rollout begins in**early July 2026** and is expected to complete by **late July 2026**.\n\n**[Impact on Your Organization]**\n\n_Who is affected_\n\n  * All Microsoft 365 commercial and education tenants with SharePoint Online and Microsoft 365 Archive enabled\n  * Users with edit or read permissions on SharePoint files\n\n\n\n _Platforms/Services_\n\n  * SharePoint Online (web experience)\n  * Microsoft 365 Archive\n\n\n\n _What will happen_\n\n  * A new**Archive** action will appear in _SharePoint on the web_ for users with **edit permissions** , allowing them to archive eligible files.\n  * Files are archived into the Microsoft 365 Archive cold storage tier and can be reactivated by users with **read permissions**.\n  * **Reactivation** may take up to **24 hours** , except for files archived within the past**7 days** , which can be reactivated instantly.\n  * Existing**retention labels** , **sensitivity labels, eDiscovery, permissions, and audit logging** continue to apply without change, including after files are archived.\n  * At General Availability, file-level archiving is **enabled by default** for all SharePoint sites in tenants where Microsoft 365 Archive is enabled, unless administrators have previously reduced or scoped the set of enabled sites.\n  * File-level archive consumption is billed using the existing**pay-as-you-go pricing model** for Microsoft 365 Archive.\n  * This feature may introduce changes to storage usage and billing depending on archival activity.\n  * This change does not remove or replace existing site-level archiving capabilities.\n\n\n\n**[Action Required / Recommendations]**\n\nNo immediate action is required. However, we recommend administrators take the following steps:\n\n  * **Confirm configuration:** Ensure that Microsoft 365 Archive is enabled and pay-as-you-go billing is configured in the _Microsoft 365 admin center_.\n  * **Prepare support teams:** Notify storage governance, records management, and helpdesk teams about the new Archive action and reactivation behavior.\n  * **Update documentation:** Revise internal training materials and documentation to reflect file-level archiving workflows.\n  * **Evaluate scope controls:** If you do not want the Archive action enabled across all sites, use tenant-level or per-site controls (via PowerShell) to scope availability.\n\n\n\n**Learn more** : Manage Microsoft 365 Archive | Microsoft 365 Archive | Microsoft 365 | Microsoft Learn\n\n**[Compliance considerations]**\n\n**Question**| **Answer**\n---|---\nDoes the change alter how existing customer data is processed, stored, or accessed (for example, documents, emails, chats)? If so, how and to what extent?| Yes. This change introduces a cold storage tier for SharePoint files, where files are archived and require reactivation before they can be accessed, altering how stored data is accessed. While in the archive tier, the data stays compliantly stored as M365 data.\nDoes the change include an admin control, and can it be controlled through Entra ID group membership?| Yes. Administrators can control the availability of file-level archiving at the tenant or site level using administrative configurations such as PowerShell.\nDoes the change allow a user to enable and disable the feature themselves?| Yes. On sites enabled for file-level archiving, users with appropriate permissions can initiate archiving and reactivation actions on files, effectively controlling whether files are archived or active.",
  "title": "MC1381114: Microsoft 365 Archive: File-level archiving General Availability",
  "updatedAt": "2026-06-06T00:00:03.136Z"
}