MC1294519: Power Automate trigger and action for forms in SharePoint (Preview)

[Introduction]

We're introducing new Power Automate capabilities for forms in SharePoint , enabling customers to automate workflows based on form submissions. These features are in Preview and may evolve before full General Availability.

This update includes:

• A new trigger: Form submitted
• A new action: Get form metadata

[When this will happen:]

• Public preview: We will begin rolling out in early May 2026 and expect to complete by late May 2026.
• This post will be updated with General Availability dates in the future.

[How this will affect your organization:]

Who is affected:

• Power Automate users building flows with SharePoint forms
• SharePoint site owners and creators using forms experiences
• Administrators managing Power Automate and SharePoint

What will happen:

• The Form submitted trigger in Power Automate starts flows when a form is submitted from SharePoint list, file upload, or document generation experiences.
• The Get form metadata action retrieves the form structure, including fields, schema, and configuration, and enables flows to dynamically read form structure.
  • Flows can use form metadata (such as field names, types, required status, and defaults) to dynamically map responses without manual configuration, reducing fragility caused by dependency on fixed field IDs.
• These capabilities enable scalable automation scenarios such as approvals, notifications, integrations with other systems, routing, and orchestration based on form submissions.
• Document generation scenarios require enrollment in AI in SharePoint Public Preview.
• Existing SharePoint permissions are respected, and no additional configuration is required.

[What you can do to prepare:]

• No action is required.
• Ensure Power Automate is enabled in your tenant.
• Review permissions for SharePoint sites (SharePoint site settings > site permissions) as flows will respect existing SharePoint access controls.
• Communicate updates to flow makers.
• Enroll in AI in SharePoint Public Preview if using document generation.

Learn more: Generate structured documents in a SharePoint document library - SharePoint in Microsoft 365 | Microsoft Learn

[Compliance considerations:]