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  "description": "Microsoft Teams will allow meeting organizers to automatically start transcription without recording by selecting the new \"Transcribe only\" option. This feature, rolling out April-May 2026, supports compliance and privacy needs while enabling accessibility and AI insights. Admins must enable tran...",
  "path": "/m365-message-center/message/mc1283816/",
  "publishedAt": "2026-04-18T00:00:06.000Z",
  "site": "https://blog.tophhie.cloud",
  "tags": [
    "Manage meeting transcription and captions in Microsoft Teams | Microsoft Learn"
  ],
  "textContent": "**[Introduction]**\n\nMeeting organizers can now select **Transcribe only** as an automatic meeting option in Microsoft Teams. This setting starts transcription automatically when the meeting begins—without creating a recording—providing more granular control in meetings where recording is restricted due to compliance or privacy policies while still supporting accessibility, Microsoft Copilot, and Intelligent Recap.\n\nThis message applies to Teams for Windows desktop, Teams for Mac desktop, and Teams for the web.\n\nScreenshot: _Updated meeting options showing**Off** , **Record and transcribe** , and **Transcribe** **only** :_\n\n**[When this will happen:]**\n\n  * Targeted Release: We will begin rolling out in **late April 2026** and expect to complete by **late April 2026**.\n  * General Availability (Worldwide): We will begin rolling out in **early May 2026** and expect to complete by **mid-May 2026**.\n\n\n\n**[How this affects your organization:]**\n\n**Who is affected:**\n\n  * Microsoft Teams meeting organizers with transcription enabled through meeting policies\n  * Admins managing Teams meeting and recording policies\n\n\n\n**What will happen:**\n\n  * Previously, the **Record and transcribe automatically** meeting option was a single on/off toggle that always started both recording and transcription together. This option will be replaced with a list of automatic meeting settings when scheduling a meeting:\n    * **Off:** No automatic recording or transcription (default)\n    * **Record and transcribe:** Both recording and transcription start automatically (same as previous automatic recording behavior)\n    * **Transcribe only:** Only transcription starts automatically; no recording is created\n  * When **Transcribe only** is selected, the meeting transcript is generated and available after the meeting without any recording artifact being stored.\n  * The meeting policy `AllowTranscription` must be set to **On** for the organizer to see the **Transcribe only** option.\n  * If the **Who can record and transcribe** meeting option is set to **No one** , all automatic transcription options (including **Transcribe only**) are forced **Off**.\n  * Standard Teams transcription (included in Microsoft 365 E3/E5) is sufficient for the **Transcribe only** option. No additional license is required.\n\n\n\n**[What you can do to prepare:]**\n\n  * **No administrative action** is required before the rollout.\n  * Review your organization's meeting policies to ensure `AllowTranscription` is enabled for users who require this capability.\n  * Update internal documentation or training materials to reflect the new meeting option.\n  * Notify meeting organizers about the availability of the **Transcribe only** setting.\n\n\n\n**Learn more** : Manage meeting transcription and captions in Microsoft Teams | Microsoft Learn\n\n\n\n\n**[Compliance considerations:]**\n\n**Area** | **Explanation**\n---|---\nIntroduces or modifies AI/ML capabilities interacting with customer data | Transcripts created without recordings can be used by Microsoft Copilot and Intelligent Recap to generate meeting insights where recording is restricted.\nAdmin control available and assignable through Entra ID group membership | Admins can manage availability through Teams meeting policies (AllowTranscription), which can be assigned to users or groups.",
  "title": "MC1283816: Microsoft Teams: Meeting organizers can automatically start transcription without recording",
  "updatedAt": "2026-04-18T00:00:06.438Z"
}